Are you having difficulty formatting an invoice for your business? Invoices are crucial for your business and you’ll need to ensure that your vendors pay you as needed.
Furthermore, invoices can help you keep records of your company’s finances. They also work to create relationships with your vendors and promote your business.
This short guide will show you how to create the perfect small business invoice template to use in the future.
Here’s what you should do:
Use an Invoice Template Maker
The first step is to use an invoice template maker for generating online invoices. These are online tools that create a business invoice which you can edit to your liking.
These only take a few minutes to create and are far superior than using an invoice template from your word processing software.
What to Include On Your Small Business Invoice Template
Now let’s consider what information you should include on your small business invoice template.
Make sure you include your company’s name, Tax ID number, address, and contact information on each invoice. Do the same for your vendor.
In the middle section of your small business invoice template, write the description of the services provided. Write the subtotal of what your client owes you. Underneath this, write down any applicable taxes or write ‘0’ if there are none.
Have one row that indicates the total amount of money owed. Ensure that you put the currency code or symbol to your client.
Underneath this, write down the instructions of how your client can send you the money. If accepting online payments, add a QR code to the payment authorization service.
Choose Your Style
For many businesses, invoices are simple and have a minimalist design. This might work for most entrepreneurs, but yours should stick out from your competition.
When you choose a stylish business invoice, you’re showing the vendor that you want to ensure a long-term relationship with them. You want to show that you care about your company’s public image.
Don’t hesitate to show the following when designing your business invoice:
- Showing your logo
- Writing your company’s name in a large font and in bold text
- Writing a thank you message to your vendor
- Putting a motivational quote at the bottom of the invoice
- Offering a discount or deal to your vendor through the invoice
Adjusting the style of your invoice helps make your company stand out. It also ensures that your vendor pays your fees as soon as possible. With a standard invoice, they might set it aside to deal with later.
Create Your Business Invoice
Now that you know how to set up your small business invoice template you can create the best business invoice for your company.
Start by using an online invoice template maker rather than one from your word processing software.
Make sure you include the basic information on each invoice. This includes company and vendor details, payment details, and payment instructions.
Don’t be afraid to make your invoice look more stylish. This helps your company stand out and ensures faster payments.
You can find great business tips on our blog!
